Position Title: Office Assistant
Reporting to: Director, Human Resources
Location: Broomfield, Colorado
Position Overview: The Office Assistant provides general office support with a variety of clerical activities and related tasks. The Office Assistant will be responsible for answering the main phone line, greeting and directing guests, acting as liaison with property manager, distributing mail, coordinating board member travel, requisitioning supplies, as well as contract and CDA administration.
Position Responsibilities:
- Answer main phone line and direct calls accordingly
- Greet and direct visitors to the company in a professional and pleasant manner.
- Receive, sort and forward incoming mail.
- Distribute incoming facsimiles and contact inquiries.
- Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc)
- Order, receive, stock and distribute office and kitchen supplies.
- Prepare for meetings including supplying refreshments and preparing materials.
- Responsible for keeping the kitchen and break room area cleaned and stocked.
- Contract Administration:
- General Contract, Speaker Contracts, Advisory Board Contracts, Healthcare Professional Releases, CDAs, Work Orders, W9s
- Maintain all contracts by scanning, logging, filing and distributing.
- Speaker Program/Advisor Board Administrator
- Collect speaker program contract, w9, expense reports and credit card request information and process according to finance and SOP guidelines.
- Assist Accounting by receiving, processing invoices and purchase orders.
- Process literature request for Sales Representatives in a timely manner.
- Assist Marketing with white space mailings as needed.
- Work with property manager regarding overall maintenance and cleanliness of office.
- Prepare and submit expense reports as requested by the Executive Team.
- Provide administrative support for various tasks as outlined by the Executive Team and others throughout the office as needed.
- Coordinate travel, lodging and meeting requirements for Executive Team and Office Staff.
- Assist in planning company events as needed; Picnic, Holiday party, etc.
- Other administrative and office management duties as required.
- 1-2 years of relevant office administration experience and/or training, or equivalent combination of education and experience.
- Excellent verbal and written communication skills at all levels.
- Possess strong organizational skills
- Ability to work independently on assigned task as well as to accept direction on given assignments
- Ability to multi task
- Good computer skills (word, excel, outlook)
- Ability to uphold discretion and confidentiality
- Bachelors Degree preferred
Competitive Salary, matching 401k, and Benefit Package
Interested candidates should apply by sending their resume to HR@accerapharma.com.
Principals only.
Accera Inc. is an equal opportunity employer